Annual Meeting Rescheduled for December 6, 2022

While the Chapel Grove HOA Board held a meeting earlier this week, which included discussing and approving the 2023 budget, we lacked a quorum (60 homeowners) for it to be considered an Annual Meeting. As a result, the election of two new board members will need to wait until the December 6th meeting, which will serve as the rescheduled Annual Meeting.

This was shared in the earlier ProCom notice, which stated:

In accordance with Section 11B-111(6) of the Maryland HOA Act, if quorum is not present at the annual meeting, the annual will be rescheduled for December 6, 2022, the meeting will be reconvened to the next regular scheduled meeting, same location and time. The number of members present in person or by proxy at the rescheduled meeting will constitute a quorum. At the rescheduled meeting, a majority of the members present in person or by proxy may approve or authorize any proposed action and may take any other action which could have been taken at the original meeting had a sufficient number of members been present.

We hope to see everyone at the rescheduled Annual Meeting.

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Reminder: Upcoming HOA Annual & Budget Meeting – October 25, 2022

ProCom has sent the Notice of Annual Meeting to owners. Here is the key information from the notice:

Please attend the Annual Meeting scheduled on Tuesday, October 25th to discuss past, ongoing and future HOA plans, and elect new volunteers to the Board of Directors. There are two (2) vacant positions for this year’s Annual meeting, both positions representing the Townhome Owners. You will find a Proxy on the back of this notice. If you are unable to attend the Annual Meeting, please fill out the Proxy form to assist the community in reaching quorum. The Proxy Form can be mailed, faxed or emailed to ProCom, Attn: Erinn Robinson. The Proxy MUST be received by 5PM on October 25, 2022 to count towards quorum.

A quorum must be obtained in order to hold the Annual Meeting and conduct business for the community. A total of sixty (60) homeowners must be represented in person or by proxy in order to hold the Annual Meeting for 2022.

In accordance with Section 11B-111(6) of the Maryland HOA Act, if quorum is not present at the annual meeting, the annual will be rescheduled for December 6, 2022, the meeting will be reconvened to the next regular scheduled meeting, same location and time. The number of members present in person or by proxy at the rescheduled meeting will constitute a quorum. At the rescheduled meeting, a majority of the members present in person or by proxy may approve or authorize any proposed action and may take any other action which could have been taken at the original meeting had a sufficient number of members been present.

If quorum is not present at the Annual Meeting Scheduled for October 25, 2022, the meeting will proceed as a regular Board meeting. Elections would then take place on December 6, 2022.

If you have any questions or concerns, please do not hesitate to contact the Association Manager, Erinn Robinson, at 410.721.0777 ex. 151 [or you can use the contacts link].

Please note, because the election relates to Townhome Director seats, election ballots will only be sent to townhome owners. However, both townhome and single family home owners can run to fill these two seats.

Please plan on attending. If you need another copy of the notice, you can find it on the Chapel Grove Portal under the “About Us” tab. It is in the Documents section and within the “Notices” sub-directory.

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Upcoming HOA Annual & Budget Meeting – October 25, 2022

Please remember that the Chapel Grove HOA Annual Meeting will be held via Zoom on October 25th at 6:30 pm. We will hold board member elections and discuss the 2023 draft budget at this meeting.

ProCom has already distributed the draft budget to owners. If you need another copy, you can find it on the Chapel Grove Portal under the “About Us” tab in the Documents section. The election information will be distributed to owners shortly as well.

If you need the call-in number for the October meeting, you can find it on the Chapel Grove Portal under the “About Us” tab in the Calendar section on the date of the meeting (October 25).

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Tree Work Continues This Week

Davey Tree is scheduled to conduct more tree removal work this week using a crane. The work will impact Killarney Terrace, Jostaberry Way, and Seneca Drive. Please be careful around the workers and their equipment.

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Board Meeting Added for September 19, 2022

We have added another board meeting in September to allow the board to more timely approve various projects and prepare for the HOA annual meeting. This additional meeting will be held at the Odenton Public Library at 6:30pm on Monday, September 19th.

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Summer Community Party this Friday August 26th from 5pm to 9pm

This Friday, from 5pm to 9pm, we will be hosting Dead Eye Stare, a fun local band perform live. They mostly play Modern Rock, Top 40 songs and some great classics. If you have not heard them play and you like live bands, you will not want to miss out. The band plans to start at 6pm.

We do have a couple of activities for kids such as face painting, glitter tattoos and balloon twisting which will be from 5pm until 7pm.

The Hideaway will be catering so please RSVP the number of people no later than Tuesday the 23rd and they will be serving food at 6pm.

All the fun starts on the lawn in front of the Chapel Grove community pool. Please bring something to sit on as this event will not be inside the pool area. The bathrooms will still be accessible during the event. Also if you wish to have adult beverages, they will only be served to those over 21 so please bring your ID’s.

I am still looking for volunteers, so please let me know if you are available to help out. I will need some more coolers, tables and a few pop up canopies too.

Thank you and looking forward to a fun event.

Please RSVP email to social committee.

Thank you,

Chapel Grove HOA

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Tree Project Starts Next Week

Starting next Tuesday, August 23rd, you may see Davey Tree vehicles in your neighborhood. They will be working in the area for a few days removing dead and dying trees, trimming existing trees damaged by storms or blocking street lights, and replanting trees in some areas.

Please be careful around the workers and their vehicles.

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Board Meeting Added for August 2, 2022

We have added another board meeting on August 2nd to allow the board to more timely approve various projects and architectural requests. The meeting will be held at the Odenton Public Library at 6:30pm on Tuesday, August 2nd. The regularly scheduled board meeting on August 23rd will still occur as planned via Zoom.

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Update: July 9th Family Pool Party Cancelled

We have cancelled tomorrow’s Family Pool Party at the Chapel Grove community pool as a result of the pending rainstorm. We plan to reschedule it for another day this summer, so please stay tuned. We appreciate your patience with the weather.

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Mark Your Calendar: Summer Pool Events

The Chapel Grove community pool will host a number of events this summer. Please consider joining us for some fun in the sun (or the moon, as the case may be).

Saturday, July 9th: Family Pool Party from 3pm-7pm

Friday, July 15th: Night Swim from 9pm-11pm

Friday, August 5th: Adult Pool Party from 7pm-11pm

Friday, August 19th: Night Swim from 9pm-11pm

We will have lifeguards at each of these events.

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